Privacy Policy

This website is operated by Vibos Technologies Pvt. Ltd. ("VIBOS," "we," "us," or "our"), with its principal place of business in Udaipur, Rajasthan, India. We provide virtual business operations and outsourcing services to business clients, primarily in the United States, Canada, Australia, and the United Kingdom.

For privacy questions related to this website or marketing communications, contact us via the Contact page.

This Privacy Policy describes how we handle personal information when you use our public website (including forms, newsletter signup, and optional analytics events), and when you communicate with us before a formal client agreement is in place.

If you become a VIBOS client, additional terms, data processing agreements, confidentiality obligations, and security requirements are typically set out in your services agreement, statements of work, and related documents. Those documents govern processing performed on your behalf as part of delivering services.

Information you provide. When you submit forms (for example, contact, quote, or callback requests), subscribe to our newsletter, or email us, we may collect:

• Name, work email address, company name, and country
• Service interests, messages, scheduling preferences, and similar inquiry details
• Optional marketing attribution fields you pass in URLs (such as UTM parameters) that you submit with the form
• Any other information you choose to include in your message

Automatically collected technical data. Like most websites, our hosting and infrastructure may log technical information such as IP address, browser type, device type, approximate location derived from IP, referring URLs, and timestamps. We may also collect limited analytics or event data that you trigger while browsing (for example, page views or button interactions), where enabled.

We do not intend to collect sensitive categories of personal data through this website (such as health information, government identifiers, or payment card data). Please do not submit such information through general contact forms unless we explicitly request it under a separate, secure process.

We use personal information for purposes such as:

• Responding to inquiries, quotes, and consultation requests
• Operating, securing, and improving our website and internal processes
• Sending newsletters or marketing communications when you have opted in (you may unsubscribe using the link in those emails)
• Measuring site usage and campaign performance in aggregate where analytics are enabled
• Complying with applicable law, responding to lawful requests, and protecting our rights and users
• Detecting spam, fraud, or abuse (including basic bot checks where implemented)

Depending on your location, privacy laws may require a "legal basis" for processing. We generally rely on one or more of the following: your consent (for example, newsletter subscription), our legitimate interests in operating and promoting our business (balanced against your rights), performance of steps prior to entering a contract at your request, or compliance with legal obligations.

We and our service providers may use cookies, local storage, or similar technologies that are strictly necessary for the site to function, or that support analytics and preferences where allowed. You can control cookies through your browser settings. Disabling certain cookies may limit some features.

We may share personal information with:

• Service providers who assist us with hosting, email delivery, analytics, customer relationship tools, or security monitoring, subject to confidentiality and security expectations
• Professional advisers (such as lawyers or accountants) where required
• Authorities when we believe disclosure is required by law or to protect safety and rights
• Business transfers in connection with a merger, acquisition, or asset sale, with notice where required

We do not sell your personal information as a traditional "data broker" sale.

VIBOS is based in India and may process data in India and other countries where we or our providers operate. Where required by law, we implement appropriate safeguards for cross-border transfers (such as contractual clauses or equivalent mechanisms).

We retain inquiry and marketing data for as long as needed to fulfill the purposes described in this policy, unless a longer period is required or permitted by law (for example, tax, accounting, or dispute resolution). Retention periods may differ for client project data governed by separate agreements.

We implement reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, or misuse. No method of transmission over the internet is completely secure. See our Data Security page for a higher-level overview of our posture for business engagements.

Depending on where you live, you may have rights to access, correct, delete, or restrict certain processing of your personal information, or to object to certain processing or to data portability. You may also have the right to lodge a complaint with a supervisory authority.

To exercise rights related to information collected through this website, contact us via Contact. We may need to verify your request and will respond consistent with applicable law.

Our website and services are directed to businesses and adults. We do not knowingly collect personal information from children under 16 (or the age required in your jurisdiction). If you believe we have collected such information, contact us and we will take appropriate steps to delete it.

Our website may link to third-party websites, embeds (such as scheduling tools), or resources. Their privacy practices are governed by their own policies. We encourage you to read those policies before submitting information.

We may update this Privacy Policy from time to time. We will post the updated version on this page and revise the "Last updated" date. Where changes are material and required by law, we will provide additional notice.

This policy is provided for transparency and operational clarity. It is not legal advice. Laws vary by country and industry; you should consult qualified counsel for advice specific to your situation.